Pypo
EN

Event management softwareBudget, flights, accommodation and transfers. All connected to your attendees.

For agencies and corporate event teams. Centralize your event logistics, follow every change, and cut spreadsheet rework.

14-day free trial · No credit card · No automatic charge

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pypo / Aurora Event

Operations view

Planning
attendees
240
flights
180
hotels
3

Ana Martins

Attendee

  • Flight · Arrival 14:30Delayed +30 min
  • Hotel Aurora · Room 204Assigned
  • Transfer · Airport → hotelDriver assigned
Illustrative composition · fictitious data
One attendee, every service

The flight, the room and the transfer belong to the same person.

Connect each attendee's travel details so your team can follow every participant without cross-checking separate files.

Ana Martins

Aurora Event · fictitious attendee

  1. Flight

    Follow the arrival

    14:30

    30-minute delay flagged. The team spots a change that may need attention.

  2. Accommodation

    Check the room assignment

    Room 204

    Hotel and room linked to the attendee.

  3. Transfer

    Coordinate the ride

    Airport → hotel

    Time and driver in the context of the trip. Your team decides the adjustments.

  4. Budget

    Check the costs

    Event services

    Follow expenses and approvals for a financial view of the operation.

Live flight tracking is included in the Professional and Agency Pro plans. Compare plans

Pypo budget control dashboard
The actual product: Pypo's budget view

1,500 attendees. One operation, compared across two years.

10

event professionals on A1's team the week before the event in 2024, with spreadsheets

3

event professionals in 2025, with Pypo

Customer story
“Our clearest productivity comparison with Pypo was an event with around 1,500 attendees. In 2024, it took ten people from our team the entire week before the event to keep everything under control in spreadsheets. In 2025, we ran the same event with three people using Pypo. The gain in control and productivity is remarkable.”
a1.com.vc

Daniela Mazzochi

Operations Director, a1.com.vc

Result reported by A1 for this event. Not a promise of the same result for every customer.

Read the full case study

Decide with an up-to-date view of costs.

Budget Control

Track event expenses and approvals in one place.

Less manual spreadsheet work to see where the money stands.

Budget management: all plans. Approval workflows: Professional and Agency Pro. Compare plans

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Know which arrivals need attention.

Flight Tracking

Monitor attendee flights and get delay alerts.

Spot changes in time to coordinate your team.

Flight management: all plans. Live tracking: Professional and Agency Pro. Compare plans

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Organize rooms without cross-checking lists.

Accommodations

Bring attendees, availability and room assignments together.

Less manual reconciliation of the rooming list.

Accommodation and room blocks: all plans. Rooming Magic Match: Professional and Agency Pro. Compare plans

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Coordinate the ride from airport to hotel.

Transfers

Organize times, attendees and drivers on one timeline.

Give your team one shared reference for every ride.

Ground transfers: all plans. Transfer Magic Match and receptionist and driver access: coming soon. Compare plans

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About Pypo

About

We are dedicated to simplifying complex event logistics through technology. Our mission is to empower planners with tools that provide clarity, control, and peace of mind.

Founded by event professionals who understand the challenges of corporate event management, Pypo turns that hands-on experience into software built around the way planners actually work.

Also in the box

Duty of Care

Know where each attendee is traveling and staying, so your team can act when plans change.

Attendee Management

Complete attendee management. Full history, preferences, documents, and key information—all in one place.

Analytics & Reports

Dashboards to follow the numbers of each event. Reports and Excel export in Professional and Agency Pro.

Frequently asked questions

What is Pypo?

Pypo is event management software for MICE professionals, corporate in-house event teams, and event agencies and producers. It brings budget control, hotel room-block distribution, flight tracking, ground transfers, attendee management, and duty of care together in one platform.

How does Pypo help with event budget control?

Pypo tracks your event budget in real time. You approve expenses instantly, see spend as it happens, and keep complete financial visibility from planning through wrap-up.

How does Pypo handle hotel room-block distribution?

Pypo brings attendees, room availability and room assignments together, so your team stops reconciling rooming lists by hand. Accommodation and room blocks are in every plan. Rooming Magic Match is in Professional and Agency Pro.

Can Pypo track participant flights?

Yes. Pypo keeps each attendee's flights next to their accommodation and transfers. Live flight tracking with delay alerts is in the Professional and Agency Pro plans.

Is Pypo suitable for corporate in-house event teams?

Yes. Pypo is built for corporate in-house event teams as well as MICE professionals and event agencies that manage meetings, incentives, conferences, and exhibitions.

How do I get started with Pypo?

Start a free 14-day trial at app.pypo.events. No credit card is required and nothing is charged automatically when it ends. Or book a demo with our team.

Ready to upgrade your events?

Talk to our team

Have questions or want a demo? Tell us about your events and we'll reply by email.

Why Choose Pypo?

  1. 01 Streamlined event logistics management
  2. 02 Budget control from day one
  3. 03 Every attendee's flights next to their trip
  4. 04 Room blocks and rooming lists in one place
  5. 05 Effortless ground transportation logistics
  6. 06 Visibility over where each attendee travels and stays

Intermission: play Spreadsheet Invaders

Intermission

The spreadsheets are attacking your event

Broken formulas, duplicated tabs, and stale rooming lists are closing in. Take them down before they take your event down.

Score 0 Best 0 Wave 1
Lives ♥♥♥

Wave cleared!

Ready to fight back?

Drag to move · tap to shoot

Get Started